Head, Executive Chairman’s Secretariat

Job Summary

We are seeking a highly skilled and experienced individual to lead our Executive Chairman’s Secretariat. The ideal candidate will be a strategic thinker with a strong operational focus, capable of managing complex administrative tasks and providing high-level support to the Executive Chairman.

Key Responsibilities:

• Develop and implement effective strategies to streamline operations and enhance efficiency within the Secretariat.
• Foster a culture of excellence and continuous improvement.
• Provide high-level administrative support to the Executive Chairman, including managing complex schedules, coordinating meetings, and preparing critical documents.
• Anticipate and proactively address the Chairman’s needs.
• Lead and mentor a team of administrative professionals, ensuring optimal performance and development.
• Delegate tasks effectively and monitor progress.
• Oversee and manage various projects, ensuring timely delivery and adherence to quality standards.
• Handle highly confidential information with the utmost discretion and professionalism.
• Maintain a strong sense of confidentiality and trust.
• Build and maintain strong relationships with key stakeholders, both internal and external.
• Effectively communicate and collaborate with diverse teams.

Key Competencies:

1. Strategic Thinking:
   1. Ability to think critically and strategically, anticipating future trends and challenges.
   1. Strong analytical skills to identify complex issues and develop innovative solutions.
   1. Proven ability to align organizational goals with the overall strategic vision of the Executive Chairman.

• Leadership and Management:
  • Proven leadership skills to inspire, motivate, and guide a diverse team.
  • Strong organizational and time management skills to prioritize tasks and meet deadlines.
  • Excellent interpersonal and communication skills to build and maintain effective relationships with colleagues at all levels.
  • Ability to delegate effectively and empower team members.

• Administrative and Organizational Skills:
  • Strong administrative and organizational skills to manage complex schedules, meetings, and events.
  • Proficiency in office management software, including Microsoft Office Suite and project management tools.
  • Attention to detail and accuracy in all tasks.
  • Ability to maintain confidentiality and discretion.

• Policy and Procedure Development:
  • Knowledge of relevant policies, procedures, and regulations.
  • Ability to develop and implement efficient administrative systems and processes.
  • Strong drafting and writing skills to prepare clear and concise reports, memos, and correspondence.

• Problem-Solving and Decision-Making:
  • Ability to identify and analyze problems, develop creative solutions, and make sound decisions under pressure.
  • Strong problem-solving skills to resolve issues efficiently and effectively.

Qualifications and Skills:

• Advanced degree in Business Administration, Public Administration, or a related field.
• Proven track record in executive administration, preferably in a large, complex organization.
• Strong leadership and interpersonal skills.
• Excellent organizational and time management abilities.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving and decision-making skills.
• Ability to work under pressure and meet tight deadlines.
• A high level of discretion and confidentiality.